Consolidated text, approved by Resolution No. 2/2007 passed in a founders’ meeting of 16 July 2007, and Resolution No. 8/2007 passed in a founders’ meeting of 03 September 2007.

>> Download file Charter_160707_ENG.doc

Chapter I
General provisions

Art.1
§ 1.The Association operates under he name of The Association for Development of Car Insurance and Automobile Market „Pro Motor”. The Association may use an abbreviation of its name in the form of „Pro Motor” or its full name in foreign languages.
§ 2.The Association operates on the basis of the Associations law of 7 April 1989 (Journal of Laws 1989 No. 20 item 104, as amended) and this Charter.
§ 3.The Association is a free, self-governing, established and neutral politically association, with non-profit objectives, constituted as a legal entity.
§ 4.The Association is seated in Warsaw and operates in the territory of Poland.
§ 5.The Association may be a member of domestic and international associations of the same or similar area of operations.
§ 6.The Association is established for an indefinite period of time and may be dissolved in the cases specified in the law and in this Charter.
§ 7.The Association employs staff to conduct its activities, including a person to manage the Association’s office.


Chapter II
The objectives and methods of their execution

Art. 2
§ 1.The objectives of the Association’s operations are as follows:

• Represent the interests of the insurance-related circles in an effective way, in legislative processes regarding the insurance operations and the automobile market.
• Represent the justified tangible and intangible interests of the members, before the official authorities and state administration, institutions, organizations, associations, chambers, enterprises and natural persons within the boundaries resulting from the association’s subject of operations and the binding regulations.
• Form and popularize the professional ethics as well as good practice and honest competition principles within the boundaries resulting from the association’s subject of operations.
• Co-operate with the competent authorities, institutions and organizations in order to enhance the level of safety and culture in road traffic in a continuing way.
• Initiate and co-ordinate the domestic and international co-operation in the area of car insurance.
• Enhance the social awareness of the widely understood car insurance, with special regard to the compulsory third party liability insurance (Polish OC Insurance) for owners of vehicles, as well as the functioning of the insurance and automobile markets.
• Popularize knowledge on the risk, actions to mitigate the risk, as well as the roles and objectives of car insurance.
• Act to enhance the insurance products and services quality.
• Counter the insurance crime in the area of car insurance.

§ 2. The Association executed the above-listed objectives in particular by the following:

• Participating, in various stages of the legislative processes, in the work on creating legal solutions related to the insurance operations and the automobile market, as well as coordinating cooperation in this area.
• Initiating the legal solutions as described in section 1 above.
• Co-operating with persons, domestic and international entities, organizations and associations within the scope related to executing the Association’s objectives, in particular with Polski Związek Motorowy (the Polish Automobile Association) , PIU, UFG, PBUK, IGUiOR, the Insured Persons’ Ombudsman.
• Monitoring the international trends and solutions with the purpose of implementing the best solutions and practices, adequate to the social and economic circumstances.
• Acting to ensure the reasonable protection of the insurance products and services consumers’ interest, in the way guaranteeing that both the economic objectives of these products and services suppliers and the entities related to them are respected and followed.
• Initiating the modern and universal (global) organizational solutions within liquidation of damages to:
  • observe the requirements of the laws and regulation as to the timeliness of taking actions,
  • limit the costs of liquidation,
  • enhance the level of the technical and expert liquidation.
• Examining the automobile market, its insurance potential and assessment of the insurance risk. Performing evaluations, expert opinions and issuing these opinions, as well as creating assumptions to the preventive programs.
• Initiating the modern solutions for combating the insurance crime, within the scope of car insurance.
• Organize training sessions, courses, scientific workshops and conferences for the subject matter under the Association’s area of interest, including the training to enhance the level of knowledge of:
  • the car insurance and damage liquidation management
  • persons preparing the general terms and conditions of car insurance,
  • -underwriters,
  • -liquidators,
• The educational activity, intended especially for the entrepreneurs and vehicle owners.
• The editorial activity in the scope combining the subject matter of the car insurance, road traffic safety and the automobile market.
• Supporting the research and scientific activity in the area under the Association’s area of operations by granting awards and prizes for the achievements in this area.

Chapter III
Members of the Association

Art.3
§ 1.There are ordinary, supporting and titular members of the Association.
§ 2. A natural person, having legal capacity, who undertakes to run a non-profit activity under the Association’s objectives by submitting his or her membership declaration, and who also undertakes to observe the provisions hereof and make premium payments on an ongoing basis, may become an ordinary member of the Association. A foreigner who is not domiciled in the territory of Poland may become a member of the Association as well.
§ 3. Any natural person or legal entity who contributes to execution of the Association’s objectives as stipulated herein, by supporting its operations financially or in kind may become a supporting member. A supporting member may participate in the operations of the Association through the intermediation of its representative. An ordinary member may be such representative.
§ 4.A titular member may be any natural person who contributed in an outstanding way to the development of the Association, has merits to the development of the insurance or automobile market.
§ 5.A person is admitted as an ordinary or supporting member by way of a resolution passed by the Management Board of the Association upon the applicant’s request, supported by two ordinary members. Admitting a member of the Association is confirmed to the applicant in writing, by registered mail, within 14 days since the respective resolution is passed. Founders of the Association, listed in the application submitted by the founders’ committee to the registry court, become ordinary members of the Association as soon as the Association has been entered into the National Court Register.
§ 6.A natural person becomes a titular member, the title being assigned by the General Assembly of Members, upon the Management Board of the Association request or upon the request of at least 10 ordinary members.

Art.4
§ 1.Membership in the Association ceases as a result of:

• 1.dissolution of the Association,
• 2.a member’s death or dissolution of a member as a legal entity,
• 3.voluntary waiver of membership,
• 4.loss of public rights,
• 5.loss of full legal capacity,
• 6.dismissal.

§ 2.A member is deleted from the list of members, as a result of the reasons specified in § 1. item 2, 4 or 5 above, by way of a resolution passed by the Management Board.
§ 2.In the case, specified in § 1. item 3 above, membership ceases as of the time of delivering the decision on waiver of membership, submitted in writing by the member personally or by registered mail, unless the member has specified another date of waiver of membership.
§ 3.A member of the Association may be dismissed from the Association, if fails to observe its duties hereunder persistently, and in particular in case of failure to make premium payments or adverse breach of the Association interest, as well as in case of his or her attitude or activity threatening the good reputation or image of the Association.
§ 4.An ordinary or supporting member of the Association is dismissed by way of a resolution passed by the Management Board. The resolution on dismissing a member from the Association should include justification in writing and should be sent to the interested person by registered mail, within 14 days since its passing, together with specifying a possibility to lodge an appeal to the General Assembly of Members. The Assembly considers such appeal at a session falling not earlier than 30 days after the date of the resolution passed by the Management Board. The resolution passed by the General Assembly of Members in the question of dismissing a member, taken by simple majority of votes, with attendance of at least half of the Association members, is final and valid, and the date of the Management Board resolution passed in this subject is deemed to be the dismissal date.
§ 5.A titular member is dismissed upon the Management Board’s request, by way of a resolution passed by the General Assembly of Members by qualified majority of 2/3 votes, with attendance of at least half of the Assembly members present.

Art.5
§ 1.Ordinary members have active and passive voting right, and also a right to:

• participate in the Association’s Assemblies and meetings,
• express their opinions and proposals regarding the Association’s operations,
• take advantage of the Association’s devices and experiences,
• participate in all forms of the Association’s operations.

§ 2.The ordinary members are obliged to:

• observe the provisions of this Charter, as well as the bye-laws ad the charter statutory bodies,
• co-operate in execution of the Association objectives under the charter,
• active participation in the Association’s work,
• make timely and regular payments of premium,
• observe the ethical principles in their activity in favour of the Association and caring for its good reputation.

§ 3.The supporting and titular members have rights, as specified in § 1. item 2 and 3, and furthermore, titular members may be invited to a participation with the advisory vote in the Association’s Management Board’s sessions and the General Assembly of Members’ sessions, and also to be members of the Program Council.
§ 4. The supporting and titular members do not make any premium payments in favour of the Association.


Chapter IV
Authorities of the Association

Art.6
§ 1.Among the Authorities of the Association, there are:

• the General Assembly of Members,
• the Management Board,
• the Program Council,
• The Commission of Inspection.

§ 2.The elected Association’s authorities’ term of office is two years’ long. § 3. In case of a vacancy in the Management Board, the Commission of Inspection or the Program Council during the term of office, the vacancy is filled by way of supplementary elections.

Art. 7

§ 1. The General Assembly of Members is the highest body of the Association
§ 2. Each member of the Association is obliged to and has a right to participate in the General Assembly of Members.
§ 3. The General Assembly of Members is held at least twice a year, not later than by end of May and by end of November.
§ 4. The General Assembly of Members is called by the Management Board on its own initiative or upon the written request of the Commission of Inspection, or upon the demand of at least 1/3 of members of the Association. The General Assembly of Members is called by sending a notification by registered mail and hanging an announcement in the Association’s seat at least two weeks prior to the date of meeting.

Art. 8
§ 1.The following are the exclusive responsibilities of the General Assembly of Members:

• passing and amending the Association charter,
• passing the Association’s program of operation, submitted by the Program Council,
• decision on the Association’s accession to other organizations and associations,
• signing off the annual Association’s plans of operations,
• analysing the report submitted by the Management Board, the Program Council and the Commission of Inspection,
• passing the amounts and principles of paying membership premiums,
• considering appeals from the Management Board decisions in membership-related issues,
• appointment and dismissal of the Management Board, the Program Council and the Commission of Inspection,
• passing the bye-laws of the Management Board, the Program Council and the Commission of Inspection,
• passing a resolution on the Association’s dissolution,
• passing resolutions in any issues which are not subject to the exclusive responsibility of other authorities of the Association.

§ 2.Resolutions of the General Assembly of Members are passed by simple majority of the Assembly attendees.
§ 3.Passing and amending the charter, dismissal of a titular member, dismissal of a member of the Management Board, the Program Council and the Commission of Inspection, as well as dissolution of the Association require the majority of at least 2/3 of the Assembly attendees’ votes to be valid.
§ 4.Each member is entitled to at least one vote.

Art. 9
§ 1. The Management Board is the highest authority of the Association between the General Assemblies of Members.
§ 2. The Management Board incorporates the Chairperson and at least two Deputy Chairpersons, one of whom performs the role of the Secretary as well. The Chairperson is appointed by the General Assembly of Members from among the candidates submitted by the members. The Deputy Chairpersons are appointed by the General Assembly of Members, upon the Chairperson’s request. The Secretary is appointed by the Chairperson.
§ 3. The Management Board conducts the sessions which are called and run pursuant to the Bye-Laws of the Management Board. The Management Board sessions are called by the Chairperson or by a Deputy Chairperson appointed by the Chairperson as needed, however, with a frequency of at least every three months.
§ 4. The Management Board resolutions are passed by simple majority of votes, in presence of at least half of the Management Board members attending.

Art. 10
The following are the Management Board responsibilities:

• managing the Association’s operation on an ongoing basis,
• representing the Association and acting on its behalf,
• initiating and organizing its business activity and managing this activity,
• managing the Association’s property,
• executing the resolutions passed by the General Assembly of Members as well as the Association’s objectives as specified in the charter,
• proposing the amounts and principles of membership premium payments,
• preparing drafts of the bye-laws of the Association’s authorities,
• preparing reports from the Management Board’s operation,
• calling General Assembly of Members,
• passing the annual Association’s plans,
• admitting ad dismissing ordinary and supporting members to and from the Association,
• settling any disputes between the members, arising as a result of the Association’s operations,
• employing the staff, including a person to manage the Association’s office.

Art. 11
§ 1.The Program Council of the Association incorporates at least 5 members.
§ 2. The Program Council selects the Chairperson, the Deputy Chairperson and the Secretary from among its members.
§ 3. The Program Council operates on the basis of this charter and the bye-laws of the Program Council passed by the General Assembly of Members.
§ 4.The Program Council’s responsibilities are as follows:

• preparing the assumptions of the Association’s operations and its updating,
• preparing the opinion as to the Association’s objectives on a regular basis and submitting the opinion to the General Assembly of Members,
• initiating new directions of the Association’s operations,
• preparing the opinions as to the annual plans of the Association’s operations,
• submitting reports from its activity to the General Assembly of Members,
• advising the General Assembly of Members and the Management Board.

§ 5. The Program Council resolutions are passed by simple majority of votes, in the presence if at least half of the members attending.

Art. 12
§ 1.The Commission of Inspection is an auditing authority of the Association. It incorporates at least 3 members selected by the General Assembly of Members. The commission selects the Chairperson from among its members.
§ 2. The Commission’s of Inspection responsibilities are as follows :

• conducting special audits, audits resulting from special issues and annual audits of the Association’s operations, in particular relating to the financial management, verifying whether it is economical, compliant with the laws, the charter and the resolutions,
• auditing execution of resolutions passed by the Association’s authorities,
• submitting the audit reports and post-audit conclusions to the General Assembly of Members,
• submitting the reports of the Commission’s activity to the General Assembly of Members.

§ 3. The Commission’s of Inspection has a right to demand submitting of the documents related to the Association’s operations and also to demand clarifications from the Association’s Management Board.
§ 4. The Commission’s of Inspection resolutions are passed by simple majority of votes, in the presence if at least half of the Commission’s members attending.


Chapter V
Property of the Association

Art. 13
§ 1.Property of the Association incorporates real property, movable assets as well as other tangible and intangible assets.
§ 2.Pproperty of the Association is derived from the following sources:

• membership premiums,
• income earned from property,
• donations and subsidies,
• inheritance,
• income from public generosity,

§ 3.In any property-related cases, the persons authorized to submit declarations of the Association’s rights and obligations are the Chairperson of the Association and the Deputy Chairperson or two Deputy Chairpersons, acting jointly.
§ 4.The Management Board may authorize a person managing the Association’s office, referred to in Article 10 item 12, to submit declarations of will in the Association’s cases. The detailed scope of the authorization which is granted, as well as the time it is granted for and the method of its early termination are specified in the authorization issued in the form of a resolution passed by the Management Board.


Chapter VI
Final Provisions

Art. 14
The Association’s dissolution, after having been dissolved by way of the resolution passed on its own, takes place pursuant to the Associations law.